Beschreibung
Administrative Team Assistant (m/w/d) - Video Conference tools / team events / gSites / SAP / EnglishProject:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Team Assistant (m/w/d).
Background:
We are currently looking for a talented, passionate, organized and detail-oriented Administrative Assistant to join our admin team and to support scientists and staff within Roche with their day to day operational and administrative tasks. To be successful in this role, you'll need to enjoy helping others, be able to spot issues and roadblocks in advance and to work collaboratively to resolve them.
As a part of our team, you will directly contribute to the success of Roche's. As an administrative Team Assistant you will work closely with the NRD DTA Administrative community to support tasks related to Meeting, Events, Calendar Management and administrative tasks like procurement, office supply and local logistics support.
The perfect candidate has at least 3 years of experience in administrative roles within a multicultural environment. Candidates should be proficient in Google apps, SAP Environments and Video Conference tools. Previous Roche experience is highly preferred.
Tasks & Responsibilities:
- Planning and coordinating onsite/offsite meetings and/or team events, coordinating national/international travel and conference calls
* Support coordinating department/functional meetings
* Travel Management
* Expense Reports
* Support budget management, preparing and submitting purchase orders and maintaining vendor relations, accruals and compiling expense reports
* Tracking contracts, arranging signatures
* Catering
* Support the project and coordination of various activities
* Support management and organization of events (e.g. JP Morgan conference, R&D Fairs, Summits, Global Meetings, Seminars, etc.)
* Support setting-up and maintaining of gSites
* Participating in administrative project initiatives
Must Haves:
- Commercial diploma or higher education
* Min. 3 years work experience in a multicultural environment - in an administrative role
* Previous Roche Experience
* Previous exposure as Project Coordinator or Management Assistant is a plus
* Very good knowledge of Google apps (including Mail, Calendar and Drive), SAP Environment (MyBuy, Concur etc.), Video Conference tools (i.E Zoom, Gmeet)
* Profound experience in drafting email communications on behalf of manager, team, network, leader, etc
* Ability to manage complex scheduling, in multiple time zones, various levels of internal
* Experience in independently leading the planning & execution of meetings, workshops, events
* Fluent in English
* Strong organizational skills and ability to work independently as well as a high degree of accuracy and attention to detail
* The ability to prioritize and coordinate complex workloads to meet deadlines
* Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals.
* A can-do, positive mindset with creative ways to resolve topic
* Experience working in diverse and complex organizational cultures and structures and confident in dealing with senior leaders
and external stakeholder management, often with a high level of confidentiality required
* Previous interaction in an agile environment with flexibility, empowerment, and authenticity
* Ability to partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials
Nice to have:
- German
Reference Nr.: 923282TP
Role:Administrative Team Assistant (m/w/d)
Industrie:Pharma
Workplace:Basel
Pensum: 100%
Start: 01.05.24
Duration: 12++
Deadline:11.03.24
If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.
Contact us for more information about our company, our positions or our attractive Payroll-Only programme: .
About us:
ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.
We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.