22.09.2026 aktualisiert

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Information Architect & Systems Engineering | Technical Documentation (MedTech/Automotive/Industry)

Wien, Österreich
Weltweit
Master Professional (IHK) – Technical Management · Communication Electronics Technician
Wien, Österreich
Weltweit
Master Professional (IHK) – Technical Management · Communication Electronics Technician

Profilanlagen

Professional_CV_Heidemarie_Vidos.pdf
CP-Technical-Competency-Profile-Heidemarie-Vidos.pdf

Über mich

Expert for technical documentation & information architecture in safety-critical domains (MedTech, Automotive). Bridging mechanical, hardware & software. Focus: Systems Engineering, Docs-As-Code (Visual Studio, Azure DevOps), SAP Release Notes, CCMS, XML Schema, FMEA/Risk Assessment & Compliance

Skills

Azure DevOpsJavaPHPXml-SchemaAdobe Creative SuiteSystems EngineeringHTML5AuditsMicrosoft AzureIllustrationBatch-DateienCAD DataexchangeCcmsTechnische AnalyseRational ClearcaseSoftwaredokumentationInhaltsanalyseContent-EntwicklungContent ManagementContent-Management-FrameworkCoreldrawInformation EngineeringDynamisches HTMLDokumentenmanagementVektor- und RastergrafikprogrammÖlplattformenIngenieurwesenSteuerungGui TestHtml EditorWirtschaftsingenieurwesenInformationsarchitekturInformationsgestaltungInformation ManagementPythonKnowledge ManagementBewertung der SpracheProduct Lifecycle ManagementVektorgrafikLinguistikMaschinenbauMaschinenInstandhaltungMarkdownZeichnungen Mechanischer SystemeMetadataMetadaten-RepositoryMetadatenstandardsMicrosoft Visual StudioOutlook Web AppProduktdatenmanagementQualitätsmanagementRelease-ManagementFreigabehinweiseApparatebauMaschinensicherheitSharepoint Document LibrarySchreiben von DokumentationAnforderungsanalyseRequirements ManagementRisikoanalyseWerkstattzeichnungenSingle Source PublishingXml SitemapsSoftware SystemsSoftware QualitätssicherungStandards-CompliantStrukturierte AnalyseStrukturiertes InterviewStrukturierter TextÜbersetzungsspeicherTechnisches SchreibenTechnische KommunikationTechnische DatenTechnische DokumentationSoftware-ReviewUI TestingUsability TestingVisuelle KommunikationBatch ScriptingExtensible Markup LanguageXLSTXml TechnologiesInternationalisierungTechnical TerminologyGebrauchsanweisungenDocument MetadataKonsistenzprüfungXml FilesContentaufbereitungValidierungsprotokolleRisikoeinschätzungGitDocumentation SystemMotormontageModularizationAs-built ZeichnungenReview of SystemsMicrosoft TfsContent-EditorSchema ST4Industrielle BaustelleRegulatory AffairsGlossar3D-MappingTechnische ZeichnungenIPMA Level DBezierExplosionszeichnungenContent-StrategieMontage von MaschinenTechnische Beratung2D-Design
Technical Documentation & Information Structuring
I support technical projects throughout the entire information lifecycle – from the creation and evolution of technical information to its review, alignment, and structured consolidation.

My focus is on structuring technical information for complex industrial systems across mechanical, hardware, and software domains.



Systems Engineering & Technical Documentation

Docs-As-Code Toolchains:
Integration and version control of documentation frameworks using Visual Studio and Azure DevOps.

Structure & Automation:
Design and maintenance of modular, reusable content and XML-based authoring environments (XML Schema).

Technical Analysis:
Comprehensive evaluation of engineering drawings, complex data specifications, and source materials.

Enterprise Release Management:
Authoring, structuring, and cross-departmental alignment of SAP Release Notes for large-scale enterprise systems.

Compliance Engineering:
Structuring process, requirements, and hardware/software systems documentation according to strict regulatory standards (e.g., MedTech, Automotive).



Information Architecture

Complex Structuring:
Deep analysis and modular architecture of vast technical information pools.

Information Mapping:
Advanced visualization of sources, operational relationships, and system dependencies.

Navigation & Findability:
Navigation Reviews to minimize error rates and optimize knowledge retrieval.

Knowledge Capture:
Systematic structuring of internal expert knowledge and asset documentation.

Quality Assurance:
Provision of expert Second Opinions for structural, compliance-relevant, and conceptual UI paths.



UI & Software Localization Review

Contextual Validation:
Functional and visual review of localized user interfaces.

UX/UI Clarity:
Assessment of buttons, labels, error messages, and system states for ambiguity control.

Terminology Consistency:
Cross-system alignment of core terminology (UI software, hardware manuals, SAP).

Layout Constraints:
Optimization regarding text length expansion, severe line breaks, and truncated/overflowing UI text fields.

Advanced Review Pipelines:
Context-based quality control utilizing software screenshots and precise string IDs.



Technical Illustration

CAD-Based Illustrations:
High-precision, vector-based technical illustrations from raw CAD data.

Geometric Reduction:
Transforming highly complex engineering geometry into clear visual information.

System Mapping:
Visual representation of assemblies, chemical processes, and asset relationships.



Industries & Collaboration

Mechanical · Plant Engineering · Automotive · MedTech · Safety-Critical Systems · SAP ERP & PLM

Remote worldwide. On-site by agreement. Billing via US LLC or EU company.


Erfahrung

Berufserfahrungmehr als 10 Jahre
Freelancer seit2018

Sprachen

DeutschMutterspracheEnglischgut

Projekthistorie

Freelance Systems Engineering & Info Architect | MedTech & CleanTech Expert

International Company in the Health/MedTech Sector (Germany)

Industrie und Maschinenbau

>10.000 Mitarbeiter


Project Description

Long-term senior project engagement in a highly regulated international MedTech environment. Acted as a central interface between Development, Product Management, and Regulatory Affairs. Applied advanced Contributor Project Management techniques to ensure rigorous regulatory compliance and audit readiness.



Key Responsibilities

Configuration Management: Managing dynamic/snapshot views in IBM ClearCase & Azure DevOps/TFS. Automating remote deployments and source control workflows via custom build scripts (Windows Batch/DOS).

Data & Format Engineering: Processing and validating specialized device-control configurations, system metadata, 3D geometry parameters, and image-processing file layouts.

UI Localization & I18n: Handling localization pipelines via industry-standard UI translation suites (QT Linguist / .ts formats) and resource files (.resx) for multilingual deployment.

Defect Tracking & Traceability: Full-lifecycle defect management (TFS/Azure DevOps). Ensuring audit readiness by linking source changesets directly to regulatory defect tickets and maintaining delivery tables.

SAP Release Management: Authoring compliant release notes. Directing document control in SAP (managing doc types, versioning, attachments, PDF images, and digital signatures via WS-applications).






A little more about...

Freelance Professional

Industrie und Maschinenbau

< 10 Mitarbeiter


.. me, my way of working, and my passion for clear technology.

Behind every standards-compliant documentation is a human being who wants to make complex technology easy to understand. That is exactly what drives me. I love balancing the absolute precision required in regulated environments with creative, visual detail work.

Technical illustrations and vector drawings are both my craft and my personal creative outlet. Throughout my career, I have applied this visual formatting extensively – in high-tech mechanical engineering as well as with manufacturers like KTM. Whether using CorelDRAW, or other software – I truly enjoy seeing how a clean graphic breaks up a manual and instantly opens the user's eyes.


To ensure your products shine visually and are legally bulletproof, I bring expertise from three worlds:
  • Mechanical Engineering: Operating manuals according to EN ISO 20607 and risk assessments (ISO 12100).
  • Medical Technology: Instructions for Use (IFU) compliant with MDR, ISO 13485, and usability standards (IEC 62366-1).
  • Software & IT: API and user documentation according to ISO/IEC/IEEE 26514 (with a strong focus on Docs-as-Code).

A look into practice:
Please download my CV directly from this profile. It contains my career details and link to my Journo Portfolio, where you can browse and download my technical illustrations and documentation audits.

I look forward to leading your project to success with structure, compliance expertise and top visuals.

Freelance Technical Project Manager / Project Lead

Rena GmbH (Germany)

Industrie und Maschinenbau

500-1000 Mitarbeiter


Project Description

Promotion to full technical project management and leadership for the 30m+ industrial automation line after successful execution of the information architecture framework. Full execution, budget, and commercial responsibility for the system with a total asset value of €6.5M, custom-engineered for an international tier-1 client (Yingli Malaysia).



Key Responsibilities

Project Leadership & Value Management: Directing all project phases from engineering alignment to final delivery of the €6.5M system utilizing commercial expertise as a Technical Business Administrator ("Technischer Betriebswirt").

International Client Interface: Acting as the primary technical and commercial contact for the client in Malaysia, managing milestones and project acceptance.

Cross-Functional Team Coordination: Leading and synchronizing multi-disciplinary teams across mechanical engineering, chemical process design, and technical writing.

Risk & Compliance Control: Monitoring project risks and supervising compliance with strict international industrial regulations.




Freelance Technical Information Architect & Documentation Specialist

Rena GmbH (Germany)

Industrie und Maschinenbau

500-1000 Mitarbeiter


Project Description

Strategic structuring and development of high-end technical documentation for highly complex industrial process equipment within the photovoltaic and semiconductor manufacturing environment. Focused on a massive, automated 30m+ chemical etching system custom-engineered for international cleanroom deployment (Yingli Malaysia).



Key Responsibilities

Large-Scale Plant Documentation: Authoring and structuring comprehensive technical documentation and system manuals for 30-meter-long industrial chemical lines.

Cleanroom Environment Expertise: Integrating specific regulatory, safety, and operational cleanroom requirements into technical manuals and safety instructions.

Technical Illustration & CAD-Data: Creating high-precision, vector-based technical illustrations using CorelDRAW for advanced user guidance and system-critical documentation.

Source Material Analysis: Standardized processing and evaluation of engineering drawings, technical source materials, and system-related content.

Terminology Standardization: Establishing and maintaining consistent naming conventions and document structures in close collaboration with the core engineering teams.


Freelance Systems Documentation Expert / Motorsport Information Architect

KTM Sportmotorcycle AG (Austria)

Industrie und Maschinenbau

1000-5000 Mitarbeiter


Project Description

End-to-end conceptual design and creation of the comprehensive technical workshop and owner manual for the high-performance KTM 125cc Red Bull Rookies Cup racing motorcycle. Specialized in documenting highly complex mechanical racing components within a high-speed motorsport engineering environment.



Key Responsibilities:

Full-Scale Racing Manual Architecture: Independent structuring and authoring of the complete technical documentation for the factory-spec Rookies Cup 125cc racing bike.

High-End Powertrain Documentation: Detailed technical breakdown and documentation of safety-critical subsystems, including precision racing gearbox mechanics and high-performance carburetor setups.

Engineering Data Transformation: Analyzing and translating highly complex R&D blueprints, motorsport telemetry contexts, and developer specifications into clear, flawless technical guidelines.

Cross-Functional Alignment: Working in tight coordination with trackside engineers, R&D racing divisions, and quality managers to guarantee absolute accuracy and traceability.

Precision Technical Illustration: Creating high-precision, vector-based technical schematics and exploded-view illustrations for complex mechanical assembly steps.





Aviation Integration & Compliance Specialist

HELOG Lufttransport KG (Austria)

Industrie und Maschinenbau

50-250 Mitarbeiter


Project Description

Hands-on technical integration and compliance engineering for a highly specialized, custom airborne scanning and terrain-mapping system retrofitted into the interior of Airbus Super Puma helicopters. Development of safety-critical maintenance architectures and technical documentation for mission-critical systems deployed globally, including United Nations (UN) missions.



Key Responsibilities

Hands-on Technical Integration: Actively supporting the physical interior installation and mechanical/electrical integration of the custom airborne scanning system within the helicopter cabin.

Maintenance Logging & Record Keeping: Leading the systematic, audit-proof logging and written execution of all aircraft maintenance, servicing, and repair records in strict compliance with aviation authorities.

Specialized Retrofit Documentation: Authoring and structuring comprehensive technical manuals and structural integration descriptions for the custom airborne measurement and ground-scanning hardware.

Aviation Compliance & Safety: Ensuring absolute alignment with ultra-strict aviation-specific regulatory bodies, rigorous traceability requirements, and flight safety standards for custom aircraft modifications.

Cross-Functional Interface: Acting as a vital link between hangar mechanics, aviation engineering teams, and flight operations to translate complex mechanical setups into precise documentation.

Technical Operations & Field Service Specialist

ENSECO GmbH (Germany)

Energie, Wasser und Umwelt

250-500 Mitarbeiter


Project Description

Technical and commercial operations management for network-wide agrometeorological measurement stations operated on behalf of the Bavarian State Ministry of Food, Agriculture and Forestry. Full responsibility for field deployment, sensor integration, data logging, and long-term environmental data analytics.



Key Responsibilities

Sensor Integration & Station Deployment: Full-scale assembly, installation, and commissioning of specialized environmental stations, including integration of multi-level soil/air temperature sensors (-30cm, +20cm, +2m), wind speed anemometers, precipitation gauges, and leaf wetness sensors.

Data Logging & Analytics: Configuring industrial dataloggers, monitoring data transmission pipelines, and generating analytical charts, diagrams, and long-term data consistency reviews.

Lifecycle Maintenance & Repair: Executing preventative maintenance, calibration of sensitive meteorological instruments, field repairs, and occasional full decommissioning/dismantling of measurement sites.

Root-Cause Fault Analysis: Conducting advanced technical fault analysis and long-term sensor testing to ensure absolute data accuracy for government-backed operations.

Procurement & Inventory Management: Independent purchasing, material planning, and end-to-end stock and inventory control for all technical field components.



Zertifikate

FMEA & Risk Assessment (ISO 31000/Industry)

Professional Training (Germany)

2011

Project Management Certification (IPMA Std.)

SystemCERT /BFI - Project Management (Austria)

2009

Master Professional (CCI) of Tech Mgmt (3 Yrs)

CCI Munich (Germany)

2008

Web Development & Tech. (1-year training)

CT Computer Training, Munich (Germany)

2002

Communication Electronics Tech (3.5-yr Degree)

Siemens AG (Germany)

1995

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