Virtual Assistan, Interim Management Assistant, Event Management

(Temporary contract)

Position: Executive Assistant
* Direct support to one of the Managing Directors
o General assistance and administrative tasks
* Including support to one Executive Creative Director and 4 Directors
o Responsible for basic office administration

(Temporary contract)

Position: Executive Assistant to Group CEO

* Direct support to Group CEO including
o General assistance and administrative tasks
* Including support to Chief of Staff
o Supporting Group CEO's other joint ventures and companies
o Responsible for basic office administration

(Permanent contract)




Position: Executive Assistant to Managing Directors (Jana Kusick & Shane
Coffey)
* Direct support to Managing Directors including
o General assistance and administrative tasks
* Including support to Management Team (Directors)
o Responsible for basic office administration
o Responsible for Opportunity Groups (Employer Happiness, Processes &
Strategy)
o Project & Event Management

* Direct support to COO including
o General assistance and administrative tasks such as
* Support of Operations Team (currently 60 out of 70 employees)
* Support with project staffing
* Support of project teams (e.g. room capacities, work environment)
* Preparing and follow-ups for different meetings (e.g. Cohort Leads
Weekly, Project Leads Weekly, Weekly Team Lunch Talks)
* Daily business (diary, calls, follow-ups)
o Correspondence with different stakeholders from Daimler AG and external
o Responsible for basic office administration such as
* Communication between Mindspace and Lab1886
* Team Happiness (e.g. Team Lunch, Beverages, Events)
o Project Management including
* Direct support of Project Teams
* Co-Founder (Daimler AG)
* Project documentation

* Direct support to one Founder/Managing Director and two more Managing
Directors
* General assistance and administrative tasks such as:
o Preparations of travel export reports
o Writing protocols in meetings
o Responsible for MD's diary
o Documentation of different legal papers
o Independent e-mail correspondence in German and English language with
different stakeholders
* Communication with mother company Telefónica Next
* Responsible for administration of Office Management budget
* Office Management tasks:
o Registration of guests at reception
o Administration of incoming and outgoing mail
o Maintenance of meeting rooms




o Organization of office layout
o General organisation of office operations and procedures
o Maintaining office condition and arranging necessary repairs
o Coordination with IT department on all office equipment
o Liaise with facility management vendors, including cleaning, catering and
security services via Rocket Internet
o Keeping the team informed on any disturbance during working hours (e.g.
any maintenance work during work hours)
o Supporting HR team with different on- and offboarding process such as
organizing badges for new employees
o General "Feelgood Manager" duties such as preparing sweets basket and
making sure enough drinks and fruits are available to the team, preparing
birthday table for someone's birthday
o Organizing weekly yoga classes
o Organizing different office parties and other company events (e.g. Secret
Santa, Easter team event, Christmas Party, smaller workshops and
hackathons, Sundowners)
o Organizing bi-weekly team lunches
o Drafting different invitation texts to inform the team on different updates

* Direct support to Global Managing Director including daily strategic and operational
topics, and support in making consistent decisions and serving as liaison between the
MD and the management team
* Independent execution of administrative tasks and ownership for accomplishing new
and different ad hoc requests
* Independent e-mail correspondence in German and English language with
management team, clients, team member, Global GroupM & Xaxis stakeholder as
well as international plista colleagues and maintenance of calendar, CRM, confluence,
and JIRA-ticket systems
* Coordination and support with defining processes, tracking tasks, to-dos, and
progress on most important projects as well as ongoing sparring partner to the
Global MD on delicate topics to support her wished outcome into instructions and
thoughts into emails, creative concepts, presentation and strategic documents
* Maintain MD's professional and private schedules, appointments, travel
arrangements, ongoing tasks as well as preparation of agendas, content preparation
and recaps of all meetings/travels
* Organization, preparation, follow-up, and documentation of several meetings (e.g.
management meeting, monthly "All Hands & All Heads" meetings, GroupM &
Xaxis stakeholder and external client meetings) by creating meeting notes, setting up
agenda, coordinating all participants, managing needed preparation of all
stakeholders and taking care of meeting minutes, monitoring progress of open tasks.
This also includes planning and organizing external meetings, events and business
trips.
* Daily summary of most important industry & team news (e.g. mergers, competition
watch, birthdays, new hires,..) as well as constant improvement of knowledge by
participating in educational opportunities, reading professional publications, and
maintaining personal networks




* Keeping all information provided by Global MD confidential at all times and being a
trustworthy "feedback giver"
* Liaise with internal staff at all levels

Verband unabhängiger Musikunternehmen
(Temporary contract)

Position: Membership Manager
* Development, implementation and evaluation of a mid-term and long-term
strategy for the membership services
* Project assistance and further development of the member's annual main event
"VUT Indie Days"
* Involvement into, administration of and providing information to all
membership related committees (professional working group of publishers,
professional working group of self promoting artists, members' committee,
regional groups' committee)
* Acquisition of new members, transfer of information and knowledge using upto-date
digital methods and techniques
* Implementing a membership survey and assuring an active participation of the
members (Dec 2014 the VUT had around 1300 active members)
* Consulting entrepreneurs (focus on the launch of a music label)

* Responsible for booking artists/celebrities for the daily TV talk show "inka!"
* Artist, label and management liaison
* Coordination of the artist's travel arrangements to and from the studio
* Administration of contracts and other legal matters regarding the artist
* Coordination of order processes of books and CDs for the editorial staff

* Assistant to three Chief Executives and acting as a key contact for 300+
Technology Professionals
* Supporting HR department and coordinating the onboarding process of the
Technology Team
* Administrative tasks
* Travelmanagement
* Providing assistance on projects and assuming responsibility for small projects
* Organising talks, conferences and events
* Overseeing and co-ordinating projects and meetings with clients
* Creating presentations and documents

(Temporary contract)

Position: Assistant to Project Director
* Supporting Project Director with all relevant departments:
Budget, conception, networking, project development and controlling,
preparation and follow-up of appointments and public appearances, partner and
customer acquisition
* Leading office management and back office:
Filing, protocols, providing information on all involved project departments
* Operations and communications between Project Management and
Administration
* Conducting, supervising, monitoring and accounting of requests of quotations
and commissions
* Coordination of all appointments and requests
* Participation at partner meetings, preparation of protocols and follow-up of all
planned work procedures
* Concept development and drafting contracts for different co-operations
* Assisting with the controlling and administration of the event's budget
* Independent coordination, guidance and management of different project
modules and sub-projects
* Recruitment and coordination of volunteer workers
* Post-production and finalization of the project at the end of the event

* Responsible Project Assistant in the projects Popkomm (Berlin), Reeperbahn
Festival (Hamburg) and Music & Media Finland (Tampere)
* Popkomm:
o Responsible for the communication between Finnish companies and the
German production team of Popkomm
o Coordination of the project during the parental leave of the Project
Manager
o Organization and co-ordination of the Finnish stand at Popkomm, as
well as organising the Finnish reception at Popkomm
* Reeperbahn Festival:
o Coordination of the project during the parental leave of the Project
Manager
* Music & Media Finland:
o Responsible for the guest services, transport and logistics of the
international guests before and during the event

* Leading a group of around 70 people with different international backgrounds
* Supervision of a band competition (Big Boom 2011), a gaming event (Levels
2011) and 8 additional entertainment industry related projects

* Promotional work during the event and backstage duties


Before my studies:

* Responsible for the marketing campaigns of the first-time street culture event
"ExSpo" in the city of Jyväskylä, Finland

Key achievements:
* Improving marketing strategy skills
* Working within an international team