Senior Program Coordinator

Basel-Stadt, Basel  ‐ Vor Ort
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Beschreibung

Background:
The role will be part of a multi-year, enterprise wide Identity and Access Management (IAM) infrastructure Program comprising of 20+ sub-projects. The program is delivered in cooperation with an external implementation partner in a hybrid agile/waterfall mode. We are looking for a proactive, hands-on Senior Project Coordinator who is able to provide reports and administrative support across various program functions and delivery streams. You will bring in and build up your knowledge within the Identity & Access Management and IT Security for the IAM Simplification Program.

This role supports the program manager and various other program leadership roles that are defined as part of an agile delivery model, covering administrative and controlling aspects.

Tasks:
- Keep records of all information related to the program/projects for documentation
- Financial accounting and reporting, ensuring that all necessary protocols are adhered to.
- Provide program/project management support, carrying out project controlling.
- Perform communication, information and documentation tasks.
- Assurance of quality and effective resource management.
- Additional support tasks as required by the program/project teams.
- Support the program’s RAID log management
- Support the OCM stream and its stakeholder interactions

Responsibilities:
- Tracking and data management of project resource allocation
- Financial reports creation
- Handling accrual requests
- KPI and progress tracking and reporting
- Ensuring all quotations/Purchase Orders/invoices are properly handled
- Follow up on local and global invoices from vendor, and update/review financial systems.
- Support meetings, workshops and other events (scheduling, take meeting minutes, booking rooms and catering etc.)
- Support onboarding of new team members from administrative point of view
- Closely align and collaborate with the support roles of the external implementation partner
- Management of project document repositories
- Steering committee and key stakeholder meeting preparation

Must haves:
- University Degree or equivalent education
- Experiences as Project Coordinator in comparable implementation projects, preferred with IAM and IT Security implementations
- Experience in providing administrative support with similar tasks for global projects
- Experience working with Global Virtual teams
- Agile Project Management experience
- Previous Roche experience (recently Roche projects a big plus)
- Experience with Google suite (Google Docs, Sheets and Slides, gDrive, gSites, G+ Forums and Google Forms), and Google mail and Google calendar
- Proactive, hands-on personality and team player and flexible to cover different time zones globally **
- Structured approach and task management (ability to handle multiple incoming requests without dropping anything), flexible and t transparent with workload and tasks, self-organized and detail-oriented
- Ability to work / communicate effectively in English speaking business environment (business fluent in speaking and writing), additional languages are an asset¨
- Working language is English. High proficiency in working virtually is a must.

Nice to Have:
Knowledge of IAM processes, terminology and tools is a strong plus.
Start
ab sofort
Von
SimplyVision GmbH
Eingestellt
17.10.2019
Ansprechpartner:
Sourcing Team
Projekt-ID:
1836959
Vertragsart
Freiberuflich
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