Beschreibung
For our life-science client based in Basel, Switzerland, we are looking for a:Administrative Expert
in the Communications Switzerland and External Communications, Corporate Communications Department.
Period to
Major Accountabilities:
- Deals with complex administrative and organizational assignments independently. Dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department.
- Agenda preparation and minutes handling for team meetings.
- Supports the team in general event management logistics while taking on independent logistics management for internal and external meetings / events.
- Assists in scheduling individual and team milestones, such as year-end discussions, objective setting as well as supporting training registration for team members. Also includes organization of candidates. interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place. Get acquainted with and maintain Sharepoint sites for the department.
- Handles the on and off boarding processes of team members within the External Communications and the Communications Switzerland team. Which includes preparing the workspace and required resources, such as: office and IT equipment, business cards, access to buildings, the media inbox, systems and various Sharepoints, meetings, parking etc.
- Works closely with the assistants of other teams and informs, advises and supports the team and associates from outside the team on processes
- Assist with coordinating rooms and meetings for team events and individual meetings.
- Working closely with the Corporate Finance and Control Manager to manage and keep track of Purchase Orders and overall Budget.
- Manages all team travel arrangements. Process expenses for the associates of the team and for visitors/contractors. Deputizing for other administrative staff: For short, ad hoc periods, assumes additional administrative responsibilities in the event of illness/vacations among other Corporate Communications administrative team members.
Education/Experience: Commercial background:
KV of Commercial School (business school). Must have very good administrative and coordination skills/experience. Experience as an Administrative Expert. You are a flexible, solution-oriented individual. Enjoys handling a diverse, demanding workload.
Language skills: Excellent written and spoken English and German. Knowledge of other languages (e.g. French) advantageous
Michael Bailey International is acting as an Employment Business in relation to this vacancy.